TEAM PAYMENTS

 

a. Captain’s Responsibilities

 

i. The captain is responsible for the full amount of the team fee for any team that they sign up. Additionally, they are responsible for any charges that the team may incur over the course of the season.

 

ii. Upon sign-up, the captain is only responsible for paying the initial deposit which is equal to the base rate for an individual player. 

 

1. Prior to the payment deadline, the captain is only responsible for paying their own respective player deposit.  

 

     i. Leagues that are 2v2 format (Cornhole, Giant Beer Pong, Pickleball, Tennis), all players (Captains and Team Players) will          only be required to pay for thier respective player fee prior to the Payment Deadline.  

 

     2. After the payment deadline, captains will be required to pay the entire team fee upfront 

 

     i. Payment Deadlines are set two weeks prior to each league's originally posted starting date, respectivly

 

     ii. Once the Payment Deadline passes, Processing Fees will increase from a flat $10 team fee, to $4.95 per player

 

iii. The credit card that the captain uses for the initial team deposit will be kept on file and will be run for any remaining balances for their pre-season roster at the Team Payment Deadline and after the first game/and or during the season for any additional fees incured post-deadline (I.E. forfeits, shirt upgrades, or additional roster spots)

 

iv. The captain is responsible for updating their credit card through their Player Page in the case of an expired card or if they want a different card used.

 

v. Players may make payments towards the captain’s balance through the TeamPayer system. These payments will then lower the amount the captain is responsible for paying once the Payment Deadline has passed.

 

vi. If a player requests a refund of a payment made towards a captain’s team balance, the captain is still responsible for the refunded amount. The refunded amount will be added back to the team balance.

 

vii. Additional Fees that may be added to a team balance are (but are not limited to):

 

1. Forfeit Fees: If a team does not have sufficient players show up to their scheduled game and the team has not informed Heyday they may incur a forfeit fee to pay the official. See our policies page for more info.

 

2. Additional Roster Slots: Captains may purchase additional roster slots for their team above the established roster cap. Unused additional roster slots are not refundable after the roster deadline for a team passes.

 

3. Shirt Upgrades: Teams may opt to upgrade their standard Heyday shirt to a Heyday Dri-fit or others. This will result in additional charges per player/per shirt.

 

4. Large Team Rosters: Rosters of 8+ participants will also incur a $10 roster charge which covers processing fees

 

b. Team Payment Timeline

 

i. Upon signing up, the captain’s card will be charged for the league deposit if their team has a confirmed spot in a league.

 

            1. Prior to the Payment Deadline, 2v2 leagues will only require captains to pay for thier player fee, afterwhich they'll be                              required to invite thier teammates to their roster. 

 

            2. Once the invitation is accepted, the incoming player will be invoiced for thier player fee and be required to pay at the time of                  thier registration. 

 

ii. If a team does not have a confirmed spot at the time of sign-up, a credit card will still be held on file and will be run for the deposit if a confirmed spot is available.

 

iii. Any remaining balance after the Team Payment Deadline will be charged to the card on file.  2v2 League Captains will be invoiced      for any unaccepted invitations, or missing roster spots up to the legally required minimum number of players. 

 

1. Once the initial advertised deadline has passed, any captain with an outstanding balance and whose card is declined will be penalized  with a $30 'late fee' which will be added to the total team amount.   

 

2.  If not paid by the prescribed deadline (24 hours after the original deadline), that team will be removed from the league, and registration will then be re-opened, with any other team (or group of individuals) eligible to secure that available place in the league. 

 

3.  Captains with outstanding balances are permitted to re-join their league once payment is received in full (which includes the $30 late fee), however if their intital spot is filled by another team, Heyday cannot promise that additional space in the league once registration has reached capacity.

 

4. Once removed from the league, any outstanding balances thereafter will only be refunded, pending a replacement team, and the captain will not be refunded the amount of their deposit. 

 

iv. Captains who have incurred additional fees after the Team Payment Deadline and have not paid their full team balance by their second week of games (or any subsequent week) will have a $50 late fee added to their balance and the total balance will be charged to the card on file.

 

c. Team Cancellations and Refunds

 

Captain’s commitment:  League spots are subject to availability (Heyday observes a strict first come first served policy) and are secured only upon completion of online registration including payment.  By registering, you are reserving one of a limited number of spots and your team’s dedication to participate on a weekly basis is critical to the league's success.  For each registrant, we place a custom shirt order matching individual player profiles and assigned colors, turn away other potential players/teams and rent time at facilities specifically based on final registration levels at the time of the deadline to establish evenly distributed teams. For these reasons, registering for a league comes with a responsibility to play an active role in the spot your team filled and in support of that commitment, fees are generally non-refundable.  No exceptions can be made beyond the policies below:

 

i. Captains canceling their team must do so by notifying the office by email or phone.

 

ii. Captains canceling their team 14 days or more before the first game of the league season will have all of their payments made credited or refunded to them (contingent on the registration of a replacement team).

 

iii. Captains canceling their team 10 days or less before the first game of the league season AND before the first day of the league season, will forfeit and not be refunded the amount of their deposit. Any player payments made or captain payments made over the amount of the deposit will be credited or refunded only in the event a replacement team has been found

 

iv. Refunded payments or credits from team cancellations will be refunded back to the original card on file or credited to the captain and cannot be split up and disbursed to players who have not paid through Heyday.

 

v. Captains are not eligible for any refund as of the day of their first scheduled game.

 

vi. Teams forfeiting individual games are not eligible for a refund or a rescheduling of the missed game(s) may incur a forfeit fee to pay the official. See our policies page for more info

 

vii. Teams who have games removed due to non-payment are not eligible for a refund or a rescheduling of the missed game(s).

 

viii. Teams who miss a game due to the forfeit by another team are not eligible for a refund or a rescheduling of the missed game(s).

 

d. TeamPayer and Free Agent Requests and Payments

 

i. TeamPayer requests made by captains are requests only and do not reallocate the responsibility of payment from the captain.

 

ii. Heyday will not track down rostered players for payment of a team’s balance.

 

iii. If a player requests a refund of a payment made towards a captain’s team balance, the captain is still responsible for the refunded amount. The refunded amount will be added back to the team balance.

 

iv. Players who sign up as free agents will not have their payment amount regulated by Heyday. The amount that is owed towards the team balance is determined by the captain of the team that recruits the free agent.

 

v. Heyday recommends that Free Agents pay their team payment through TeamPayer so that Heyday can issue a refund if a dispute occurs.

 

vi. All Teampayer transactions incur an additional $2.95 processing fee.

 

SOFTWARE FEES

 

a. Heyday uses software produced by League Lab Inc to handle its league administration, including payments.

 

b. League Lab Inc may charge fees in addition to the Heyday league fees when a payment is made through its software.

 

c. League Lab Inc fees are non-refundable and will not be included in any refund issued by Heyday.

 

• All individual signups include a $4.95 processing fee

 

PAYMENT METHODS 

 

a. Payment at Leagues

 

i. Heyday does not accept payment at leagues on site. Please do not bring and attempt to give a payment to a league official.

 

b. Stored Payment Cards

 

i. As part of a team or individual registration, a credit card is stored on file and associated with that registration. Any additional fees incurred by a team or individual will be charged to the card associated with that registration, or a card that has been updated to take its place.

 

c. Cash

 

i. Heyday does not accept cash payments for league fees.

 

d. Checks

 

i. Heyday does not accept checks as league fees except in the case of a corporate or sponsor payment. These checks must be received before the start of the league to avoid the captain’s card on file from being run.

 

Send the check to the address below and note the team and league for which the check is for:

 

Heyday Athletic 3800 Manayunk Ave Philadelphia, PA 19128

 

ii. In the case of a company or sponsor payment for a team balance which covers the team deposit, a deposit will still need to be made and a card will still need to be placed on file. Once the check is received, the original deposit will be refunded. The card will be kept on file for additional fees.

 

e. Gift Cards

 

i. In lieu of a refund, a player may be given a gift card (Previously Credits). Gift card codes can be found in a player’s online account. Gift cards do not expire and can be used partially or in full when making a payment to Heyday. Gift cards are only valid for Heyday leagues and cannot be used for corporate events.

 

MISCELLANEOUS

 

a. Playoffs

 

i. Heyday does not guarantee extended playoffs games continuing beyond the total number of games listed as included in registration, so they are not taken into account when calculating any refunds that are due and are generally non-refundable

 

b. Rain or Other League Cancellations for Leagues in Progress

 

i.  If a regular season game is canceled for a league that has started playing, and the game cannot be rescheduled, Heyday maywill either refund, or issue a gift card, for a prorated amount for the missing game(s) at their discretion while reserving the right to shorten a season without refund in extreme cases of recurring weather cancellations or facility closures. When calculating anythe prorated amounts, the amount of the team deposit is not included. Additionally, playoff dates are not included as playoffs are not guaranteed and are generally non-refundable.

 

c. Chargebacks

 

i. A player initiating a chargeback for a valid fee may have the amount owed added to a future team fee and be required to pay by cashier’s check or money order.